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Email Archiving and Compliance
Ecommnet
recommends Cryoserver, because it provides a forensically compliant solution
to email retention and retrieval issues, in a secure and scalable system.
Cryoserver enables you to:
- Comply with regulatory authorities AND privacy legislation
- Immediately find any email, allowing speedy dispute resolution
- Provide emails with high evidential weight in court actions
- Protect investment in, and leverage, corporate knowledge
- Prevent or mitigate financial damages
- Fulfil Data Subject Access Requests and Freedom of Information requests rapidly
- Find any email that may have been accidentally deleted
- Monitor abuse and enhance productivity by deterring cyber-loafing
- Immediately spot confidential information going out of the organisation
- Solve operational issues of email overload
- Demonstrate high standards of corporate governance
- Carry out formal investigations that protect the statutory rights of employees
- Make huge cost savings, particularly in IT and HR departments
Cryoserver
Cryoserver is the world's leading email forensic compliance system. It provides:
A permanent and tamper-evident repository of all email sent to, from and around an organisation, suitable for legal and regulatory compliance and for providing emails in court with high evidential weight.
Rapid and easy search and retrieval capability for HR investigations, speedy dispute resolution, Discovery Orders, forensic analysis, audit trail investigations, disaster recovery etc.
Cryoserver is designed as a plug, play and walk away appliance - It can be simply added to your existing email architecture regardless of your technology platform.
There are a number of email archiving products or techniques available
today, designed with back-up/crisis-recovery in mind. However, only Cryoserver
has been developed specifically as a complete email forensic compliance
tool (as well as a archiving and back-up mechanism) capable of delivering
email evidence with high evidential weight in court.
Captures, compresses and encrypts an audit copy of every email sent to from and around an organisation - in real time; as opposed to tape backups which will miss emails deleted during the work day
Prevents unauthorised deletion or alteration of any email within the mandated retention period; providing a tamper proof store which can prove not only that an email was received, but also that it wasn't
Any email can be found in less than a second - even if it was sent or received five years ago; as opposed to virtually every other system where the practicalities of searching the repository are very laborious
The system is platform independent and can interface with all mail server types
- Microsoft Exchange
- Sun One
- Lotus Notes
- GroupWise
- Teamware
- SMTP
What is a Forensic Compliance System?
A Forensic Compliance System treats all data as potential evidence from the moment it is created. Don't confuse this with 'email archiving' or 'email back-up'.
One of the key principles of Forensic Compliance is that records may not be deleted or altered in any way within a stated retention period. A forensic record is a complete record, otherwise it has little evidential weight.